HIPAA-compliant fax for dental offices
Dental offices fax to labs, specialists and insurers, often with several front-desk staff sending from one number, so the deciding questions are the plan that includes a BAA and how many users and numbers it allows. 7 online fax services sign a BAA on a plan you can buy yourself; the cheapest paid option is SRFax ($10.70/mo per account). Verified 2026-09-24.
| Vendor | Signs a BAA? | Cheapest plan with BAA | From | Certifications | Verified |
|---|---|---|---|---|---|
| Doximity DocFax | Yes, all plans | Free | Free | None stated | 2026-09-24 |
| SRFax | Yes, all plans | Healthcare Lite | $10.70/mo per account | None stated | 2026-09-24 |
| WestFax | Yes, all plans | Solo | $14.99/mo per account | HITRUST (type not stated), SOC 2 (type not stated) | 2026-09-24 |
| iFax | Paid plans only | Plus | $24.99/mo per account | SOC 2 (type not stated), ISO 27001 | 2026-09-24 |
| Documo (mFax) | Yes, all plans | Solo Cloud Fax | $25/mo per account | SOC 2 Type II | 2026-09-24 |
| Weave | Yes, all plans | Not stated | $199/mo per account | None stated | 2026-09-24 |
| eFax (Business / Corporate) | Paid plans only | Business | See vendor | HITRUST r2 (eFax Corporate) | 2026-09-24 |
Only services that state a BAA on a self-serve plan are listed; enterprise-only and unstated BAAs are on thefull fax comparison. Ordered by lowest published price, which may assume annual billing.
What to check before you choose
- The BAA is included on the plan you're buying, not only on a higher tier. Each vendor page links to the vendor's own BAA terms.
- How many users can send and receive on the plan, and whether each needs a paid seat.
- Whether you can keep your existing fax number (number porting) and add a second number for a second location.
- The monthly page allowance and what overage pages cost.
- Whether sent and received faxes can go to a shared inbox or your practice-management system.
General information, not legal advice. Confirm BAA terms with the vendor before sending protected health information.