Find a HIPAA tool that signs a BAA, fits your budget, and you can sign up for today
Email, fax, texting and video vendors compared on the facts that decide HIPAA use: whether they sign a Business Associate Agreement, the cheapest plan that includes one, and what it costs. We don't rank by commission.
Help me choose: 3 quick questions
Answer the three questions to see your top 3.
Ranked by our published rules: BAA clarity first, then estimated monthly cost from the vendor's own price. Commission never changes the order. Estimates multiply per-user prices by team size (just me = 1, 2–10 = 5, 10+ = 10). Flat account prices count once, and only when the vendor states the plan covers that many users. How we verify.
Compare by channel
- 9 vendors
Email
Encrypted email services that sign a Business Associate Agreement (BAA).
Cheapest with a BAA: Proton for Business, $6.99/mo per user
Visit Proton for Business (opens in a new tab) - 10 vendors
Fax
Online fax services that sign a BAA, compared by the cheapest plan that includes one.
Cheapest with a BAA: Fax Pigeon, $4.99/mo per account
Visit Fax Pigeon (opens in a new tab) - 7 vendors
Texting
Patient and team messaging platforms that sign a BAA.
Cheapest with a BAA: Weave, $199/mo per account
Visit Weave (opens in a new tab) - 7 vendors
Video
Video and telehealth platforms that sign a BAA.
Cheapest with a BAA: Doxy.me, free
Visit Doxy.me (opens in a new tab)
By practice
Solo private practice
Email, fax, video and texting with a BAA, and the total monthly cost.
Therapist fax
Low-volume fax with a BAA and no sales call.
Dental office fax
Several staff, one number, labs and insurers.
Physical therapy fax
Inbound referrals and plans of care from physicians.
Dental texting
Appointment reminders, two-way texting and PMS integrations.
Therapy telehealth
Free BAA plans, browser join, waiting rooms and recording.
Therapist email
Encryption to clients' own inboxes, portals and intake forms.
Switching from
Gmail
HIPAA-compliant alternatives and a switching checklist.
Zoom
HIPAA-compliant alternatives and a switching checklist.
iMessage
HIPAA-compliant alternatives and a switching checklist.
Is my everyday tool HIPAA compliant?
Why this site exists
Search "best HIPAA-compliant fax service" and nearly every result is written by a fax company ranking itself first. We sell nothing. We list the BAA terms as the vendor states them, link the source, and date every check. Tables are ordered by BAA clarity, then price; commission never changes the order. Read how we verify.