HIPAA-compliant tools for a private practice

A solo practice can cover email, fax and video with a signed BAA from $11.98/mo in total; texting adds $199/mo (Weave).

Totals are calculated from each vendor's published one-user price, verified up to . Ranked by our published rules: BAA clarity first, then estimated monthly cost from the vendor's own price. Commission never changes the order. How we verify

Budget stack: $11.98/mo

Rule: The lowest one-user price in each channel among vendors that name the plan with a BAA and publish its price.

Total: $11.98/mo for email, fax and video; texting adds $199/mo (Weave).

Certified stack: $46.99/mo

Rule: The lowest one-user price in each channel among self-serve vendors that name a security certification (SOC 2, HITRUST, ISO 27001 or FedRAMP) for themselves. We don't score features, so this is the most-assurance option rather than a feature ranking.

Total: $46.99/mo for email, fax and video; texting with Textline is quote-only.

Choose one channel at a time

1. What do you need?
2. Who will use it?
3. What matters most?

Answer the three questions to see your top 3.

Ranked by our published rules: BAA clarity first, then estimated monthly cost from the vendor's own price. Commission never changes the order. Estimates multiply per-user prices by team size (just me = 1, 2–10 = 5, 10+ = 10). Flat account prices count once, and only when the vendor states the plan covers that many users. How we verify.

Questions

What does a HIPAA-compliant tool stack cost for a private practice?

From $11.98/mo for email, fax and video for one user, using the cheapest vendor in each channel that names its BAA plan and price; texting adds $199/mo (Weave). Prices may assume annual billing.

Do I need a BAA with every tool?

Yes, with every service that creates, receives, stores or transmits protected health information for your practice. HHS treats such a vendor as a business associate. A BAA alone doesn't make you compliant: configuration and use matter too. General information, not legal advice. Source: HHS: Business associates.

Can I use one vendor for everything?

Some vendors cover more than one channel in our data: Google Workspace (email, video); Microsoft 365 (email, video); Weave (texting, fax); OhMD (texting, video). Fewer vendors means fewer BAAs to manage, but compare the price of each channel.

By practice

Switching from a consumer tool

General information, not legal advice. Confirm BAA terms with each vendor before handling PHI.